analysis tool – dynaMACS – Sales Agency Software

Tip #1702 – Organizing Your Agency Workflow to Accommodate all the Various Manufacturers

February 28, 2017/in dynaMACS Support Tips /by dynaMACS Software

One of the many challenges sales agencies face is dealing with the many forms and documents received from each of the manufacturers that the agency represents. Whether a document gets entered into dynaMACS, QuickBooks or just filed, it is helpful to document the process for each unique manufacturer document received. We suggest that you create a binder with a tab for each manufacturer and use the form below (or something similar) for each document.

Create a Binder

Set up a binder with a tab for each manufacturer.
Behind each tab you should have the dynaMACS Manufacturer Document Workflow Worksheet (example below) and examples of all other documents you receive from the manufacturer.
Example:
To obtain copies of this worksheet and all other dynaMACS worksheets go to Help>Learning Center from the dynaMACS Main Screen. You will also find them in the dynaMACS Implementation Kit that you receive upon purchasing your software.

Tip #1701 – Using the dynaMACS System Information Setup Screen to Pre-Select Reporting Options

January 26, 2017/in dynaMACS Support Tips /by dynaMACS Software

In dynaMACS you can set defaults for some of the reporting options which will save you time by eliminating the need to set them each time you run a report.

You can choose to build State/Region codes on the fly when running a Sales Analysis report if they are missing from the customer record. This feature will combine the State Code plus the first 3 digits of the zip code from the customer address.
When running Sales Analysis reports you can choose to automatically skip to a new page for select codes if the Customer ABC code contains any one of the pre-selected codes.
Print Sales Analysis reports sorted alphabetically by the Look-Up code rather than Customer code.
Set Agency Commission printing options to Print Always, Never, or Prompt the user.
Set default to turn off automatic page skipping on all general reports.

Access Reporting Options

From the dynaMACS main screen select Other Functions> Administration>System Information Setup.
Select the Reporting Options tab from the System Information Setup screen.

Select Options for Sales Analysis Reports

To build the State/Region code “on the fly” in Sales Analysis reports, select the checkbox.
To set Page Skipping for customers with the pre-selected ABC codes, enter the ABC code here.
To print Sales Analysis reports sorted in alphabetical order using the Look-Up code rather than the Customer code, select the checkbox.

Select Options for Sales Entry/Commission Reconciliation/Open Invoice reports

Select your preference for Printing Agency Commission from the drop down box.
- Prompt will prompt the user to print Agency Commission for users that can see commissions.
- Never Print will set the default so Agency Commission will never print for all users.
- Always Print will set the default so Agency Commission will always print for users that can see Agency Commissions.
To disable automatic page skipping, check the box next to “Default for Don’t Skip Page on Level Break”.
After all of your Reporting Options have been selected, click on the Save button.

Tip #1611 – Using Sales IQ and Google Maps to Help Plan for a Sales Manager Visit

November 30, 2016/2 Comments/in dynaMACS Support Tips /by dynaMACS Software

dynaMACS Sales IQ has a unique feature that can map the customers you want to visit with Google Maps. The example below will show you how to filter the criteria and customize which customers you visit.

Example

First we will focus on the geographic area in the state of Illinois where the sales manager from Lee Jacob wants to visit.

From the Sales IQ screen, select the Filter button.
In the Customer State/Region field enter “IL” and “IL” (from and through) and select “Include This Range”.
Select the Apply button to create a filtered database.
You will be back at the Sales IQ screen. Select the Manufacturers tab.
Highlight and right click on the manufacturer. In this example it is Lee Jacob Mfg.
Select Show Customers from the drop down menu.
A new Sales IQ Drill Down window will open displaying all of the customers that buy from this manufacturer Lee Jacob in Illinois in descending sequence of year to date sales.
Highlight the customers that you wish to map.
Right click and select Launch Maps from the drop down menu.
The selected customer locations will now appear in Google Maps. Within Google Maps you are able to select which locations to visit and you can also re-sequence the route if desire.

Tip #1610 – Understanding the Symbols and Codes on a dynaMACS Sales Analysis Report

October 31, 2016/in dynaMACS Support Tips /by dynaMACS Software

When reviewing your dynaMACS Sales Analysis reports there are two symbols to look for that will easily identify customers with first time sales as well as customers with no sales in 3+ months. There are also codes that are displayed to help you identify Column Settings and Sub Totals that where selected for this report as well as filters that may have been used.

The Column Set displays the Column Set that was chosen when creating the report. In the following example G1 was selected.
The Subtotals displays the Subtotals Code that was selected when creating this report. In the following example S1 was selected.
Customers that have a Less-Than (<) sign to the right of the Last Activity date are those that have no sales in 3 months or longer.
Customers that have an Asterisk (*) to the right of the Last Activity date are first time buyers.
The Filter field at the bottom left hand corner of the report will display all of the filter selections chosen when creating this report. In this example we have selected Mfg Code IRC thru MNC, Rep Code is JB and Cust Type A thru Z.